The Digital Company – How to move from analog to digital processes with UDOCX and SharePoint?
If you “google” for the digital organization you will come across different definitions and articles. “Going digital” can be understood as digital communication i.e. by using social media like Twitter, LinkedIN but “going digital” is understood differently by us – and we are not the only ones.
Organizations “going digital” is more than just using digital communication technologies;
it includes digitizing information processing and working processes and such as document distribution, archiving and sharing, collaboration and communication.
In the last decade, researchers at MIT and Gartner have defined seven pillars that characterize highly productive organizations by turning them into ‘digital companies’.
Their basic conclusion is that “going digital” means increasing productivity.
The first pillar: “Move from analog to digital processes”
One of the first steps of becoming a digital and more productive company is to transform analog business processes into digital processes.
How can you do that?
- Standardize your IT infrastructure companywide (ERP, software,, systems,databases document management systems like Microsoft SharePoint, CRMs like Dynamics, desktops …)
- Get all your paper documents digitized so that you can easily incorporate them into your digital workflows.
Standardizing your IT infrastructure is nothing Fenestrae (the company behind UDOCX) can help you with (except when it comes to faxing) but when it comes to getting your paper documents digitized UDOCX certainly can – you do not have to standardize your fleet of multifunctional devices.
What do you need?
- Microsoft SharePoint
- Multifunctional devices\
UDOCX is a document capturing and processing solution that integrates multifunctionals seamlessly with Microsoft SharePoint (SharePoint Online)
to help companies worldwide to digitize all of their documents in a structured and secure way in SharePoint.
Documents that are captured with UDOCX are enriched with keywords, meta-tagging and OCR, ready for storage or archiving in PDF/A or for workflow processing or data retrieval.
I will explain more about document digitization and its added value for digital companies in our next articles. If you already have questions concerning SharePoint, document enrichment (meta tagging, OCR, keywords), PDF/A or anything around document digitization with UDOCX do not hesitate to leave a comment or mail us directly email@example.com.